Writing a two-week notice is a professional way to inform your employer that you are resigning from your position. While it’s common to give two weeks’ notice, the exact amount of time can vary based on your company’s policies or your specific situation. A well-written notice ensures you leave on good terms and preserves your professional reputation. Here’s a simple guide on how to write an effective two-week notice letter.
Key Elements of a Two-Week Notice
- Start with a clear statement of resignation – You need to explicitly state that you are resigning and provide the date of your last working day.
- Express gratitude – Even if you are leaving for a negative reason, it’s important to thank your employer for the opportunities provided.
- Offer assistance during the transition – Let them know you are willing to help with the handover process during your last two weeks.
- Keep it short and professional – Avoid unnecessary details or venting. Keep the tone respectful and straightforward.
Steps to Write Your Two-Week Notice
1. Header (if sending by email or letter)
For a formal letter, include your contact information at the top, followed by the date and the employer’s details. This is optional for an email, but you may still want to include a subject line.
Example:
[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Manager's Name]
[Company Name]
[Company Address]
[City, State, ZIP]
2. Opening Statement
Start with a clear statement about your resignation and the date of your last day. You can mention the reason for leaving, but it’s not necessary.
Example:
Dear [Manager's Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], with my last working day being [Date—two weeks from today].
3. Express Gratitude
Thank your employer for the opportunities and experiences you’ve gained while working at the company. Even if you are leaving for personal or professional reasons, it’s good to acknowledge the positive aspects of your time there.
Example:
I want to express my sincere gratitude for the opportunity to work with you and the team at [Company Name]. I have enjoyed my time here and have learned a great deal that will benefit me in my future career.
4. Offer Assistance
Let your employer know you are willing to help with the transition process. Offer to train your replacement or assist in any way to make the transition smoother.
Example:
During my remaining time here, I am more than happy to help train a replacement or assist with the transition in any way that I can to ensure a smooth handover of my responsibilities.
5. Closing Statement
End the letter politely and professionally, leaving the door open for future opportunities.
Example:
Thank you once again for the opportunity to be a part of the team at [Company Name]. I wish you and the company continued success in the future.
Sincerely,
[Your Name]
Example of a Complete Two-Week Notice Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Manager's Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Manager's Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], with my last working day being [Date—two weeks from today].
I want to express my sincere gratitude for the opportunity to work with you and the team at [Company Name]. I have enjoyed my time here and have learned a great deal that will benefit me in my future career.
During my remaining time here, I am more than happy to help train a replacement or assist with the transition in any way that I can to ensure a smooth handover of my responsibilities.
Thank you once again for the opportunity to be a part of the team at [Company Name]. I wish you and the company continued success in the future.
Sincerely,
[Your Name]
Final Tips
- Be Professional: Even if you’re leaving because of a negative experience, maintain a positive, professional tone. This helps you leave on good terms.
- Give Two Weeks’ Notice: It’s standard to give two weeks’ notice, but if you’re in a position where you can’t do this, be honest and upfront about it.
- Follow Company Protocol: Some companies have specific resignation procedures (like submitting through HR). Be sure to follow any internal processes that may exist.
- Prepare for a Conversation: After submitting your letter, be ready for a one-on-one conversation with your manager. It’s a good time to discuss any transition plans and your future at the company.
By following this guide, you’ll write a respectful, professional two-week notice that helps you leave your job on good terms.